Newsletter Regulations

 

§1. General Provisions

  1. These Regulations define the rules for using the newsletter service (the “Newsletter”) provided by SIA “Abplanalp Baltic”, Registration No.: 40103668492, registered office: Katlakalna iela 9A, Riga, LV‑1073, email: office@abplanalp.lv, phone: +371 26423211 (the “Administrator”).
  2. The Newsletter is a free service consisting of the periodic sending of industry, marketing and educational information by electronic means, in particular regarding:
    • CNC technology, automation and robotisation;
    • products and services offered by Abplanalp;
    • news in the field of machining;
    • trainings, webinars, trade fairs and industry events;
    • promotions and special offers.
  3. Newsletter messages may constitute commercial communications within the meaning of the Law on Information Society Services of the Republic of Latvia and are subject to that law and the Electronic Communications Law.
  4. The service is provided electronically in accordance with Regulation (EU) 2016/679 (GDPR), the Law on Personal Data Processing, the Law on Information Society Services and the Electronic Communications Law of the Republic of Latvia.

§2. Subscription Conditions

  1. Any person may become a subscriber to the Newsletter (“Subscriber”) if they:
    1. enter their email address in the subscription form on the Administrator’s website;
    2. give consent to the processing of their personal data for the purposes of direct marketing, including receiving commercial communications by email;
    3. confirm the desire to subscribe by clicking the activation link sent to the provided email address (double opt‑in mechanism).
  2. Providing an email address and related data is voluntary but necessary to use the Newsletter service.
  3. The legal basis for processing personal data for the purposes of the Newsletter is the Subscriber’s consent in accordance with Article 6(1)(a) GDPR.
  4. Where the email address relates to a legal person (corporate email address), the Newsletter may also be sent on the basis of the Administrator’s legitimate interests, provided that a simple and free-of-charge opt‑out option from further commercial communications is provided in each message, in line with the Law on Information Society Services.

§3. Unsubscribing from the Newsletter and Objection to Marketing

  1. The Subscriber has the right to unsubscribe from the Newsletter at any time, without giving any reason.
  2. Unsubscription is carried out by clicking the “Unsubscribe” link (or a similar link) located in the footer of each Newsletter email, or via other channels indicated by the Administrator (for example, by email).
  3. Unsubscribing from the Newsletter is treated as an objection to the processing of personal data for direct marketing purposes; following such objection, the Administrator will stop using the Subscriber’s data for direct marketing.
  4. The Subscriber’s email address and related data are removed from the marketing mailing list and are no longer used for sending the Newsletter. Data may be stored for a longer period to the extent and for the time necessary to comply with the Administrator’s legal obligations and to defend against potential claims (for example, to demonstrate the fact and period of consent).

§4. Personal Data Protection

  1. The controller of Subscribers’ personal data is SIA “Abplanalp Baltic”, registered office: Katlakalna iela 9A, Riga, LV‑1073.
  2. The Subscriber’s personal data (in particular email address, name, position, company, and information on interactions with the Newsletter, where collected) are processed for the following purposes:
    1. sending the Newsletter and other commercial communications by email;
    2. maintaining and administering the list of Subscribers;
    3. demonstrating compliance with GDPR and applicable legislation (recording granted and withdrawn consents);
    4. analysing the effectiveness of the Newsletter and improving its content (where a relevant legal basis exists).
  3. The legal bases for processing are:
    1. the Subscriber’s consent (Article 6(1)(a) GDPR) – for sending the Newsletter and commercial communications by email;
    2. the Administrator’s legitimate interests (Article 6(1)(f) GDPR) – for demonstrating legal compliance, ensuring system security and defending against claims, and, in the case of corporate email addresses, sending commercial communications in accordance with the Law on Information Society Services.
  4. Personal data may be disclosed to recipients processing data on behalf of the Administrator under appropriate data processing agreements, including:
    1. email marketing and CRM providers;
    2. hosting and IT support providers;
    3. other service providers related to the administration and support of the Newsletter.
  5. Where personal data are transferred to third countries (outside the EU/EEA), the Administrator ensures appropriate safeguards in accordance with Chapter V GDPR (such as standard contractual clauses).
  6. Personal data are stored until consent is withdrawn or an objection to direct marketing is raised, and for an additional period necessary to comply with legal obligations and defend against potential claims, where permitted by applicable law.
  7. The Subscriber has the following rights in relation to their personal data:
    1. right of access;
    2. right to rectification;
    3. right to erasure (“right to be forgotten”) in cases provided by law;
    4. right to restriction of processing;
    5. right to data portability, where applicable;
    6. right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal;
    7. right to object at any time to the processing of personal data for direct marketing purposes, including profiling related to such marketing;
    8. right to lodge a complaint with the supervisory authority – the Data State Inspectorate (Datu valsts inspekcija) of the Republic of Latvia.

§5. Content of Emails and Technical Requirements

  1. Each Newsletter email includes:
    1. clear identification of the sender and their contact details;
    2. a correct and non‑misleading subject line;
    3. a clear indication that the message may contain commercial information, where applicable;
    4. a valid and easy‑to‑use unsubscribe link for opting out of further messages.
  2. The Administrator does not disguise or falsify the identity of the sender, does not use incorrect reply addresses and complies with the requirements of the Law on Information Society Services and the Electronic Communications Law concerning commercial communications.

§6. Final Provisions

  1. The Administrator reserves the right to amend these Regulations unilaterally, in particular in the event of changes in legislation, development of the Newsletter service or technical changes.
  2. Subscribers will be informed of material amendments to these Regulations via a notice on the Administrator’s website and/or by email sent to the address provided when subscribing.
  3. Any matters not regulated by these Regulations shall be governed by the applicable laws of the Republic of Latvia, including GDPR, the Law on Personal Data Processing, the Law on Information Society Services, the Electronic Communications Law and the Civillikums (Civil Law of the Republic of Latvia).
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